UC-210
Billable Resource & Utilisation Optimiser
Optimises who works on what each week across the firm - lifting billable utilisation, catching slippage and re-planning same-day.
16-20Build Duration
5-15xIndicative ROI
The Challenge
Staff are assigned by memory and spreadsheets, so seniors are over-allocated while others sit on the bench. At GHD every lost utilisation point is ~A$30M/yr; at AEB deadlines slip with no early warning.
How It Works
- Ingests timesheets, skills, project milestones, pipeline demand and billing rates.
- MILP/CP-SAT assignment optimisation with ML hours-to-complete and demand forecasts.
- Publishes a rolling staffing plan, overload/idle alerts and slippage early warnings.
What It Removes
- Spreadsheet-and-memory staff assignment
- Manual re-planning when dates move
- Hidden bench time and 80-hour weeks
Input Data RequirementsTimesheet/PM system, skills matrix, project register and milestones, live tender pipeline, HR seniority and leave data, billing rates
Output FormatRolling 12-week staffing plan, utilisation and slippage reports, overload/idle alerts, what-if scenarios
“It works out the best person for every job across the whole firm - fewer people idle, fewer buried in overtime, more hours billed.”