UC-430
Supplier Audit & Certification Register
Holds every supplier audit report, certificate and corrective action in one register, tracks expiry, and gates approved-supplier status.
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The Challenge
A site keeps buying from a supplier whose certificate lapsed two months ago and learns of it in a customer audit. It persists because certificates arrive by email and nobody owns the expiry calendar.
How It Works
- Reads third-party audit reports, scheme certificates, corrective actions and questionnaires.
- Scores each supplier on open findings, certificate currency and audit grade.
- Blocks or clears approved-supplier status in the buying system and warns before each expiry.
What It Removes
- Email searches for the current certificate copy
- Manual diary entries for certificate expiry dates
- Rebuilding corrective action status before an audit
Input Data RequirementsThird-party audit reports, scheme certificates, corrective action plans, supplier questionnaires, approved-supplier list, goods receipt records
Output FormatLive supplier certification register with expiry dates, a blocked and cleared supplier list, and an open corrective action queue by site
“We were buying from a site with a lapsed certificate for six weeks and the customer audit found it”