UC-698
Merge Supplier Master Records to stop duplicate vendors and improve spend control
Matches supplier records across acquired systems, identifies the same legal entity behind different codes and creates an approved golden supplier record.
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The Challenge
Acquired businesses retain parallel supplier codes, names and bank details, fragmenting spend visibility and increasing duplicate-payment, onboarding and control risk.
How It Works
- Normalises supplier names, addresses, registration numbers, tax identifiers and bank-account evidence across source systems.
- Scores candidate matches, explains the matching evidence and sends ambiguous or bank-detail conflicts to procurement and finance review.
- Publishes approved cross-references and a governed golden supplier record without deleting source-system history.
What It Removes
- One supplier appearing under several codes
- Spend and performance split across systems
- Duplicate or conflicting payment details missed in review
Input Data RequirementsSupplier masters, company registration and tax identifiers, addresses, bank-detail evidence, purchase orders, invoices and onboarding records
Output FormatApproved supplier crosswalk and golden record with match confidence, exceptions and audit trail
“Show me which supplier codes belong to the same legal entity before we pay or negotiate again.”